Executive / Administrative Assistant – Aladdin Product Group – New York

Full-time @BlackRock in Business Operations jobs
  • New York, US View on Map
  • Apply Before : January 9, 2023
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Job Description

Join leading Investment management company BlackRock as Executive / Administrative Assistant – Aladdin Product Group in New York, US. refer job details to submit BlackRock job application in New York.


Job Title : Executive / Administrative Assistant – Aladdin Product Group

Location : New York, US

Job Category: Business Operations



About this role

Administrative Assistant
BlackRock is recruiting for a dynamic Administrative Assistant to support the head of the global Platform organization within the Aladdin Product Group. This position is based in our New York Office. Are you a best-in-class professional who has deep experience supporting senior management in a global financial services firm? Do you want to learn more?
You are:

A great teammate, deeply motivated, inventive, and organized.
A dedicated colleague who loves to collaborate within a team.
Enthusiastic, hardworking, confident and have a positive attitude.
Able to be agile and flexible in response to changing priorities and needs.
Experienced in supporting several leaders or a team with a global remit.
Creative and curious with an interest to grow within the role.
Meticulous in your attention to detail and completes tasks independently.
Organized, responsive and can communicate with a can-do attitude, while understanding priorities and demonstrating the ability to stay composed under pressure

You will:

Handle a broad range of administrative duties as well as ad-hoc projects across the team
Perform calendar management, including the complex coordination of meetings and video conferences with multiple participants across global time zones
Organize and handle logistics for internal and external meetings, our team events, training, Town Halls and team off-sites
Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required)
Process expense reports using the internal expense system
Work alongside the Executive Assistant (EA) and provide back-up coverage as needed, in support of the Head of Investment Systems Team.
Demonstrate a sense of urgency, clear ability to collaborate, support people, and contribute to new activities in a dedicated and energized way.
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
Participate in diversity and inclusion efforts for the firm, as well as philanthropic activities
Aid visitors from other BlackRock offices

You have:

Bachelor’s degree or secretarial school accreditation preferred, but not required
3 – 7 years of professional / corporate or administrative experience
Experience in roles that work with external clients and executive management
Experience in a dynamic corporate environment and experience in the financial services industry is a plus

Core skills required:

Advanced thorough knowledge of MS Outlook, Word, PowerPoint, and Excel
Proficiency working with automated expense tracking, online travel; Experience using Concur preferred
Excellent organization skills, detail orientated and time management
Absolute discretion and appropriate handling of highly sensitive and confidential information with 100% integrity
Ability to thrive and work with senior management under highly demanding conditions
Self-starter with ability to work independently, anticipate needs and make sound decisions with minimal direction
Anticipatory—must be able to plan and identify unforeseen needs to create a happy, productive work environment
Perseverance—ability to see things through completion regardless of obstacles
Adaptability— Embrace change and pivot when changes arise
Ability to handle multiple tasks and concurrent assignments in a demanding environment with high degree of accuracy. Demonstrating follow through on all assignments.
Capability to work in partnership in a team environment and to dedicatedly assist others as needed
Strong analytical, interpersonal and communication skills
Demonstrate the highest standard of conduct, performance and business ethics
You can be flexible to work overtime and be available as needed

Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work pilot

BlackRock’s current hybrid work pilot is designed to help you experience the best of both worlds: the opportunity to connect with colleagues in person and the flexibility to work remotely, with greater time to focus on what’s important to you. In line with local health guidance and regulations, employees are generally expected to work 3 days in the office and 2 days from home (on average) each week. For some business groups, more time may be required in the office, while greater flexibility may be in place for others. Our “One BlackRock” culture means you’ll be supported to collaborate with your new colleagues while bringing your full self to work – wherever you are.

The health, safety and well-being of our people will always be our top priorities; we will continue to monitor local conditions and health advisories in making decisions about our work environments.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit careers.blackrock.com | www.blackrock.com/corporate | Instagram: @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer.  We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.

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